{"id":4307,"date":"2026-03-04T13:23:45","date_gmt":"2026-03-04T13:23:45","guid":{"rendered":"https:\/\/cngsystems.co.uk\/?page_id=4307"},"modified":"2026-03-04T13:32:05","modified_gmt":"2026-03-04T13:32:05","slug":"checkpointauthprivacypolicy","status":"publish","type":"page","link":"https:\/\/cngsystems.co.uk\/index.php\/checkpointauthprivacypolicy\/","title":{"rendered":"Global privacy policy"},"content":{"rendered":"<div style=\"max-width:900px;margin:auto;font-family:Arial,Helvetica,sans-serif;color:#000;line-height:1.7;\">\n<h1 style=\"color:#000;font-size:36px;margin-bottom:5px;\">Privacy Policy<\/h1>\n<h2 style=\"color:#000;font-size:22px;margin-top:0;\">C &#038; G Systems Limited<\/h2>\n<p style=\"font-size:14px;margin-bottom:40px;\"><em>Last Updated: 04 March 2026<\/em><\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;\">1. Introduction<\/h2>\n<p>\nThis Privacy Policy explains how <strong>C &#038; G Systems Limited<\/strong> (&#8220;C &#038; G Systems&#8221;, &#8220;we&#8221;, &#8220;us&#8221;, &#8220;our&#8221;) collects, uses, stores, and protects personal data in connection with:\n<\/p>\n<ul>\n<li><a href=\"http:\/\/www.cngsystems.co.uk\" style=\"color:#000;\">www.cngsystems.co.uk<\/a><\/li>\n<li><a href=\"https:\/\/checkpointhub.co.uk\" style=\"color:#000;\" target=\"_blank\" rel=\"noopener\">https:\/\/checkpointhub.co.uk<\/a><\/li>\n<li>The Checkpoint Authority application<\/li>\n<li>The Checkpoint Reporting System<\/li>\n<li>Associated web portals<\/li>\n<li>Connected APIs and platform services<\/li>\n<\/ul>\n<p>\nC &#038; G Systems Limited is a company registered in Scotland under company number <strong>SC414124<\/strong>, with its registered office at:\n<\/p>\n<p>\n10 Murray Lane<br \/>\nMontrose<br \/>\nAngus<br \/>\nScotland<br \/>\nDD10 8LF\n<\/p>\n<p>\nC &#038; G Systems acts as the <strong>Data Controller<\/strong> in respect of the personal data described in this policy.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">2. Contact Details<\/h2>\n<p>For all data protection enquiries:<\/p>\n<p>\n<strong>Data Protection Officer<\/strong><br \/>\nScott Corker<br \/>\nEmail: scott.corker@cngsystems.co.uk\n<\/p>\n<p>\n<strong>General privacy enquiries<\/strong><br \/>\ninfo@cngsystems.co.uk\n<\/p>\n<p>\nIf you are dissatisfied with how we handle your data, you have the right to complain to the <strong>Information Commissioner\u2019s Office (ICO)<\/strong>.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">3. Scope of This Policy<\/h2>\n<p>This policy applies to personal data processed through:<\/p>\n<ul>\n<li>Our public websites<\/li>\n<li>Business-to-business client portals<\/li>\n<li>The Checkpoint Authority mobile application<\/li>\n<li>The Checkpoint Reporting System<\/li>\n<li>Platform APIs<\/li>\n<li>Google Cloud and Firebase-based services<\/li>\n<\/ul>\n<p>\nAll services are provided on a <strong>business-to-business (B2B)<\/strong> basis.<br \/>\nOur services are not directed to individuals under the age of 18.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">4. Personal Data We Collect<\/h2>\n<h3>4.1 Website Data<\/h3>\n<p>Through our websites we may collect:<\/p>\n<ul>\n<li>Name<\/li>\n<li>Business email address<\/li>\n<li>Business telephone number<\/li>\n<li>Company information<\/li>\n<li>IP address<\/li>\n<li>Browser type and version<\/li>\n<li>Analytics data<\/li>\n<\/ul>\n<p>This data is collected via contact forms and analytics tools.<\/p>\n<h3>4.2 Platform &#038; Application Data<\/h3>\n<p>When organisations use our platforms we may process:<\/p>\n<ul>\n<li>Full name<\/li>\n<li>Business email address<\/li>\n<li>Telephone number<\/li>\n<li>Date of birth<\/li>\n<li>Photographic identification<\/li>\n<li>Identification numbers (where required)<\/li>\n<li>IP address<\/li>\n<li>Device information<\/li>\n<li>Application version<\/li>\n<li>Location data<\/li>\n<li>System activity logs<\/li>\n<\/ul>\n<p>\nWe do <strong>not collect financial data<\/strong> such as payment card or bank account details.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">5. Biometric Authentication<\/h2>\n<p>\nBiometric authentication (such as fingerprint recognition) may be used to secure access to certain mobile application features.\n<\/p>\n<ul>\n<li>Biometric data is processed solely by the user\u2019s device.<\/li>\n<li>C &#038; G Systems does not receive or store biometric templates.<\/li>\n<li>We only receive confirmation of successful or failed authentication.<\/li>\n<\/ul>\n<p>\nAccordingly, we do not store or control biometric identifiers.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">6. Location Data<\/h2>\n<p>Certain app features require GPS location in order to:<\/p>\n<ul>\n<li>Display maps<\/li>\n<li>Facilitate check-in functionality<\/li>\n<\/ul>\n<p>Location data:<\/p>\n<ul>\n<li>Is processed in real time<\/li>\n<li>Is not stored by C &#038; G Systems<\/li>\n<li>Is not used for continuous tracking<\/li>\n<li>Is optional<\/li>\n<\/ul>\n<p>Users may disable location access in their device settings.<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">7. Cookies &#038; Analytics<\/h2>\n<p>Our websites use cookies for:<\/p>\n<ul>\n<li>Essential functionality<\/li>\n<li>Website analytics<\/li>\n<\/ul>\n<p>\nWe do not use advertising tracking cookies.\n<\/p>\n<p>\nAnalytics cookies collect anonymised usage data to improve website performance. Users may control cookie preferences through browser settings.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">8. Lawful Basis for Processing<\/h2>\n<h3>Contract Performance<\/h3>\n<p>Where processing is necessary to provide services to our business clients.<\/p>\n<h3>Legitimate Interests<\/h3>\n<ul>\n<li>Securing our platforms<\/li>\n<li>Preventing unauthorised access<\/li>\n<li>System administration<\/li>\n<li>Improving services<\/li>\n<li>Business communications<\/li>\n<\/ul>\n<h3>Consent<\/h3>\n<p>Where individuals opt-in to receive marketing communications.<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">9. Data Hosting &#038; Storage<\/h2>\n<p>All primary data is hosted within the United Kingdom using:<\/p>\n<ul>\n<li>Google Cloud Platform (UK regions)<\/li>\n<li>Google SQL servers<\/li>\n<li>Firebase services<\/li>\n<\/ul>\n<p>\nData is encrypted both <strong>in transit<\/strong> and <strong>at rest<\/strong> using industry-standard security protocols.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">10. Data Retention<\/h2>\n<ul>\n<li>Account data: 12 months after account closure<\/li>\n<li>Security logs: 18 months<\/li>\n<li>Backups: 6 months<\/li>\n<li>Marketing data: until unsubscribe<\/li>\n<\/ul>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">11. Data Subject Rights<\/h2>\n<p>Under UK GDPR individuals have the right to:<\/p>\n<ul>\n<li>Access their personal data<\/li>\n<li>Rectify inaccurate data<\/li>\n<li>Request erasure<\/li>\n<li>Restrict processing<\/li>\n<li>Object to processing<\/li>\n<li>Request data portability<\/li>\n<\/ul>\n<p>\nRequests may be submitted to <strong>info@cngsystems.co.uk<\/strong>.\n<\/p>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">12. Data Breaches<\/h2>\n<p>In the event of a personal data breach we will:<\/p>\n<ul>\n<li>Assess risk immediately<\/li>\n<li>Notify affected individuals where required<\/li>\n<li>Notify the ICO within 72 hours where legally mandated<\/li>\n<\/ul>\n<h2 style=\"border-bottom:2px solid #000;padding-bottom:6px;margin-top:40px;\">13. Changes to This Policy<\/h2>\n<p>\nWe may update this Privacy Policy periodically. Updates will be published on our websites and platforms with a revised effective date.\n<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Privacy Policy C &#038; G Systems Limited Last Updated: 04 March 2026 1. Introduction This Privacy Policy explains how C &#038; G Systems Limited (&#8220;C &#038; G Systems&#8221;, &#8220;we&#8221;, &#8220;us&#8221;, &#8220;our&#8221;) collects, uses, stores, and protects personal data in connection with: www.cngsystems.co.uk https:\/\/checkpointhub.co.uk The Checkpoint Authority application The Checkpoint Reporting System Associated web portals Connected [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_mo_disable_npp":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-4307","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/pages\/4307","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/comments?post=4307"}],"version-history":[{"count":2,"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/pages\/4307\/revisions"}],"predecessor-version":[{"id":4310,"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/pages\/4307\/revisions\/4310"}],"wp:attachment":[{"href":"https:\/\/cngsystems.co.uk\/index.php\/wp-json\/wp\/v2\/media?parent=4307"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}